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Invite teammates

PromptSpotter uses setup links instead of password resets. You enter a teammate’s email, pick a role, and they get a single link that installs the extension and signs them in — no support ticket, no password to forget.

Invite one teammate

  1. Sign in to the admin console and open Team from the left sidebar.
  2. Click Invite teammate in the top right.
  3. Enter their work email address.
  4. Pick a role — Viewer, Admin, or Owner (see roles below).
  5. Click Send invite. They’ll receive a magic link by email.

Roles, in plain English

  • Viewer — can see the dashboard, activity log, and insights, but can’t change policy or invite people. Good default for security or compliance folks who want visibility without write access.
  • Admin — everything Viewer has, plus the ability to change policies, write custom rules, and invite teammates.
  • Owner — everything Admin has, plus billing access and the ability to delete the workspace. Most teams have one or two owners.

Bulk invites with a setup link

For larger rollouts, generate a setup link instead of inviting people one by one:

  1. Go to Settings → Setup links.
  2. Click Create setup link. Pick the role new joiners should get, set an expiry, and optionally cap the number of uses.
  3. Copy the link and paste it into your team Slack, an onboarding doc, or a calendar invite.
  4. Anyone who opens the link is walked through extension install and is auto-signed-in to your workspace.

Setup links are tied to your email domain. If someone outside your verified domain opens the link, they’ll be prompted to verify their email first.

If a teammate didn’t receive the invite

Magic-link emails sometimes land in spam or get filtered by overzealous gateways. The fastest fix:

  1. On the Team page, find the pending invite and click Resend.
  2. If it still doesn’t arrive, copy the setup link from Settings and share it directly — that skips email entirely.

Next: write custom detection rules for your team’s specific data.